Microsoft OneNote has your.Use OneNote with your keyboard and a screen reader to organize information in notebooks that contain pages, sections, and section groups. Each Evernote page becomes a page in OneNote. After I accidentally threw my Macbook out of a moving car and couldn’t afford another one, I’d suffered with a Windows machine for 2 years before getting a Mac again.Optionally, you can also use Evernote tags to organize your notes within your notebook. Ive got a business with handfuls of clients (some long term, some one-off), a blog, occasional conferences, lifelong learning, some personal side projects, some business side projects, and then the standard life (home renos, things to read, things to buy, places to go. Before I start, Id be interested in hearing how the OneNote veterans organize and structure their notebooks/sections/pages.And that solution isn’t just ‘switch to OneNote’ — as I’m going to get to in a moment. Makes sense, right? But here come the problems.Don’t worry! Almost every major Evernote problem has a solution. With all it’s focus on clipping, it neglects actual writingWhile Evernote isn’t the most pro writing tool in a master blogger’s toolkit, the fact that it’s so valuable for organizing research means that it’s a good idea to store drafts and research in same digital space. What I didn’t work out from the outset was that tags were the way to go. The way I saw it, a notebook stack was the perfect place to house God-knows-how-many notebooks. TagsAnd that was my mistake.
Scrolling through a list of tags is easier than remembering the note’s title or content for search Notes can’t be in two notebooks at once, but they can have two tags As Jason Frasca said, when you get to over 30 notebooks it’s difficult to properly organize your notes. I made a notebook stack called ‘Blog Post Scrapbook’ and stored it all in there. Create one notebook per ‘life vertical’ and use tags insteadAt first, it seemed like a good idea to create a notebook for every blog post I write. Unfortunately there’s no way to tell Evernote to only put your screenshots in that notebook and your other notes elsewhere, but that’s a fix I’ll get to in a minute. Organize Notebooks In Onenote Free Instance OfAs long as it’s not in one of the notebooks you sync and organize with Alternote, you’ll be fine.Alternote uses your data from Evernote and help you create a second, distraction-free instance of the app with better writing capabilities.As well as being a minimalistic alternative for important notes only, it also has:By keeping your Untitled Quick Note clutter out of Alternote, you make it the perfect place to organize research and write, whether that’s project proposals, blog posts or meeting notes. Use Alternote for the ‘actual note’ side of thingsGo ahead and clutter your Evernote up with all the stuff you like. I also use it because it’s more of an enjoyable writing experience for drafting, and closer to my favorite writing app, iA Writer. Inside your work notebook, you could have tags such as ‘link building project April 2016’.As an example, here’s my improved structure organized in Alternote (more on Alternote later):I use Alternote — a Mac client for Evernote — to enable selective sync and get anything that isn’t going to be referred back to out of the way. When you have thousands of notes, it’s tough to remember which notebook you put it inExamples of notebooks that represent life verticals are: work, family and university. This structure works better for me that Evernotes, partially because I’m starting over with a blank slate and being careful to organize properly, and partially because I’m discouraged from creating 1,000 notebooks full of rubbish. Had I not decided to use it to write an Evernote comparison blog post, I would have never known its usefulness.At first glance, it looks like Microsoft Word (shudder) with a sidebar (stomach churning) and 2005 interface (heart attack).After spending the better part of last Saturday playing around with Evernote and OneNote back to back, it was refreshing the way it organized notes.Unlike Evernote, where notebooks are shown to be the best way to segment your notes, here we have segments within a notebook, like old-school tabs inside manila folders.Inside these tabs are another way to organize — tags. You open it up, have a quick laugh, think it’s shit and never bother with it again. Apple adobe update manager for macSee the difference:When you search a keyword in OneNote, you’re shown the relevant notes. Putting boxes off-center or over to the right of the main layout section is a lot more in key with my brain than switching to another note in the notebook.Here’s an example of OneNote used as a scrapbook:OneNote’s search isn’t as powerful as Evernote’s. (It’s also why I like WorkFlowy for notes and drafting.) And it’s great for collecting and organizing research on a single pageI like how I can use one page to paste on (literally like a clipping glued to a page) boxes of information, and keep them visible and accessible without clicking. We’re onto a winner! …If you want to use it for writing, use AlternoteThe busy Evernote environment can play havoc with your eyes if you spend 6 hours/day writing in there.While researching, I tag the clips with the name of the article I’m working on. And I tagged it with the name of the project it’s part of so it’s really easy to find. And yes, I only ever use 1.)Since this clip went into my generic clippings folder, it isn’t cluttering up space. Let’s look at what it’s best for: Evernote is best for clipping and organizing web resourcesSet your default notebook to something you don’t mind populating with dross, and use the tag feature instead.(Yes, I do indeed have 22 active browser extensions.
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